PASS staff: PC 1 - 12 (2026 ranges) | PASS staff: PC 1 - 12 (2025 ranges) | Costing information | Cost to fundholder | Calculating acting allowance | Calculating overtime rates | Calculating standby payments
See: Remuneration appendix 2026
Professional administrative and support staff: Payclass 1-12 (2026)
| Payclass | % increase | Minimum | Maximum |
|---|---|---|---|
| Payclass 1 | 3.50% | 153 795 | 180 934 |
| Payclass 2 | 3.50% | 178 348 | 209 820 |
| Payclass 3 | 3.50% | 209 956 | 247 004 |
| Payclass 4 | 3.50% | 238 298 | 280 352 |
| Payclass 5 | 4.50% | 253 554 | 301 176 |
| Payclass 6 | 3.50% | 286 653 | 337 236 |
| Payclass 7 | 3.50% | 408 664 | 480 782 |
| Payclass 8 | 3.50% | 448 889 | 528 105 |
| Payclass 9 | 3.50% | 531 313 | 625 071 |
| Payclass 10 | 3.50% | 661 967 | 778 783 |
| Payclass 11 | 3.50% | 812 303 | 955 647 |
| Payclass 12 | 3.50% | 1 096 962 | 1 290 542 |
Professional administrative and support staff: Payclass 1-12 (2025)
| Payclass | % increase | Minimum | Maximum |
|---|---|---|---|
| Payclass 1 | 4.40% | 148 594 | 174 815 |
| Payclass 2 | 4.40% | 172 316 | 202 724 |
| Payclass 3 | 4.40% | 202 856 | 238 651 |
| Payclass 4 | 6.00% | 230 239 | 270 871 |
| Payclass 5 | 5.30% | 244 979 | 288 206 |
| Payclass 6 | 4.40% | 276 959 | 325 831 |
| Payclass 7 | 4.40% | 394 844 | 464 523 |
| Payclass 8 | 4.40% | 433 709 | 510 246 |
| Payclass 9 | 4.40% | 513 345 | 603 933 |
| Payclass 10 | 4.40% | 639 581 | 752 447 |
| Payclass 11 | 4.40% | 784 833 | 923 330 |
| Payclass 12 | 4.40% | 1 059 866 | 1 246 900 |
Costing information for permanent staff in payclasses 1 - 12
Cost to fundholder
Total cost to the fund holder will include costs over and above the COE received by the staff member. These are:
| UIF | 1% |
| Skills development levy | 1% |
| Maternity replacement and retrenchment costs levy for T2 and permanent soft-funded staff (paid from a research or non-GOB fund) With effect from 1 January 2016 (previously 1%) | 0.6% |
| (Note: Use COE to calculate these amounts, but this will be slightly more than what is required) | |
- To calculate the acting allowance, take the staff member's payclass from the payclass of the post occupied in an acting capacity. Multiply this number by 5% of the staff member's COE. Divide by 12 to get the monthly amount, or divide the monthly rate by 21.67 to get the daily rate.
- To calculate overtime rates take the COE (annual) and multiply by 70% which = BA. Take the BA and divide by 12 and then by 21.67. This will give you the daily rate. To get the hourly rate divide by 7.5.
- To calculate standby payments for staff on COE take the COE (annual) and multiply by 70% which = BA. Take the BA and divide by 12 and then divide by 21.67. This will give you the daily rate. To get the hourly rate divide by 7.5 and multiply by 20%.
Please note that the formulae in points 1 and 2 above are included to assist fundholders with their budgets. There is no need to calculate the amount when completing the HR forms; simply include the number of hours and the system will calculate the amounts due.
Page last updated: 19 February 2026