1. Introduction

It is UCT policy that any advertisement which appears in the media under the heading of the "University of Cape Town" must appear in the UCT layout and house style approved by Council. Advertisements for vacant positions should be placed by the Recruitment Advertising Office to ensure all advertisements are standardised and in compliance with Council's requirement.

All recruitment advertising requests are to be forwarded to:

Galiema Parker
Recruitment Advertising Co-ordinator
Staff Recruitment and Selection
Human Resource Department, Room 222, Bremner Building, Lower Campus, Rondebosch
Tel: + 27 21 650 2163; Fax: +27 21 650 5097
Email: galiema.parker@uct.ac.za

2. Related policies

The recruitment advertising procedures should be read in conjunction with the following:

1. Vacancy categories
2. Recruitment policies &procedures
3. Best practice policy for the recruitment and selection of staff
4. Fixed-term employment contracts policy

3. Requests for recruitment advertising

All requests for recruitment advertising are routed by the relevant HR/Recruitment Advisor where applicable.

See the following categories:

LEVELS	APPOINTMENT TYPES	CO-ORDINATED BY
ACADEMIC (All levels)	Permanent Fixed-term appointments of more than 2 years	The staff recruitment office
PASS (PC 9 & above)	Permanent Fixed-term appointments of more than 2 years	The staff recruitment office
PASS (PC 1 - 8)	Permanent Fixed-term appointments of less than 2 years	The relevant HR Advisor who forwards the request to the recruitment advertising office
ALL OTHER POSTS	Fixed-term appointments of less than 2 years	The relevant HR Advisor who forwards the request to the recruitment advertising office

4. Internal advertising

If a position is open to UCT permanent and temporary staff only and is to be advertised on the internal vacancies web page, the following sentence “Please note that only applications from suitably qualified members of the permanent and temporary UCT staff will be considered” should be used in the advertisement.

5. Required recruitment advertising documentation

1. The advertising request form (HR200)
2. A short advertisement (maximum 120 words) for the print media (where applicable)
3. The full advertisement for the UCT website

Please note: Advertisement templates are available on request and a delay in advertising will result if the HR200 form is not submitted.

Disclaimer: Advertisements forwarded to the Recruitment Advertising Office will be considered as the approved final version and 100% correct and will not be liable/responsible for any errors.

6. Advertising costs

The central advertising budget will cover the costs of advertising for all vacancy categories which are funded from the university’s general operating budget (GOB).

1. Positions will be advertised in a weekly composite advertisement in the print media, with a web link to the UCT vacancies web page.
2. Any advertising requests over and above the composite advertising will be for the account of the relevant faculty/department/research unit.
3. Any non-GOB (research/externally/donor-funded) vacancies will be advertised at a cost to the relevant faculty/department/research unit.
4. Journal websites only will be used and any requests for advertising in print journals will be for the account of the faculty/department/research unit.

7. Media placement

1. UCT website – all positions
2. UCT Monday paper – all positions (dependent on the publication date). The Recruitment Advertising Co-ordinator will forward the list of positions to the Monday Paper.
3. PASS POSITIONS

   • Payclass 1 – 8 (GOB & NON-GOB) are advertised on the UCT web only. Any requests for print media advertising will be at a cost to the relevant faculty/department/research unit.
   • Payclasses 9 and above will appear in a weekly composite advertisement (display with the UCT logo) as approved by Council.

4. ACADEMIC POSITIONS

   • will appear in a weekly composite advertisement (display with the UCT logo) as approved by Council.

8. Advertising deadlines

1. UCT website only (internal and general vacancies) – submission to the recruitment advertising office is two business days prior to placement on the website.
2. Media adverts - refer to advertising deadlines.

9. Non-recruitment advertising

1. Classes and courses, notices of lecturer/meetings, and general notices

Advertisements for the above should be forwarded to the Marketing Officer, Communication & Marketing Department who will liaise directly with the originator of the advertisement with regard to publication deadlines, editing and payment.

Contact: Candice King
Tel: 021 650 3748
Fax: 021 650 3780
Email: candice.king@uct.ac.za
Web: www.uct.ac.za/services/communication


2. Postdoctoral fellowships

All advertisements for Postdoctoral Fellowships are to be forwarded to the Director, Postgraduate Funding Office for approval.

Contact: Linda Vranas
Tel: 021 650 2211
Fax: 021 650 4352
Email: linda.vranas@uct.ac.za
Web: www.uct.ac.za/apply/funding/postgraduate/applications


3. Other fellowships

The Deputy Vice-Chancellor for Research has indicated that awards and salaried posts must be advertised separately. Therefore, should a fellowship be a salaried position it can be advertised on the UCT vacancies web page and should be forwarded to the recruitment advertising co-ordinator via the relevant HR Advisor.

4. Monday paper

The university's Communication and Marketing department undertakes advertising in the Monday Paper.

Contact: Sharifa Martin
Tel: 021 650 5816
Fax: 021 650 3780
Email: sharifa.martin@uct.ac.za

Page last updated: 30 November 2011