Sample Induction Programme

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Sample induction programme for HOD/Induction Facilitator

Induction Programme : Joe Bloggs, Hr Administrator, Engineering & The Built Environment

Contributors

Nur Al (NA)	HR Administrator (Faculty of Humanities, CHED)
Shiha Bam (SB)	HR Officer (Faculty of Engineering & the Built Environment, Faculty of Science)
Kate Berg (KB)	Healthcare Specialist (acting)
Naeema Breyten (NB)	HR Administrator (Faculty of Health Sciences)
Kirsten Hunter (KH)	Project Manager
Ruth Jones (RJ)	HR Administrator (PASS areas as listed below*)
Linda Jonas (LJ)	SAP HR Consultant
Gabo Mab (GM)	HR Administrator (Faculty of Commerce, Faculty of Law, GSB)
Ann Mills (AM)	HR Administration Manager
Gaynor Nasstor (GN)	HR Administrator (Faculty of Science))
Rosemary Power (RP)	Retirement Officer
Gay Rich (GR)	Payroll Accountant
Tom Reisenberg (TR)	Benefits Officer
Charlene Rogert (CR)	HR Accountant
Cara Samson (CS)	Contracts and Relocation Officer
Leonard Ton (LT)	HR Advisor (Faculty of Engineering & the Built Environment, Faculty of Science)
Dan von Seventy (DvS)	Registry

* Office of the Vice-Chancellor, Properties & Services, Communication & Development, International Academic Programmes Office, HR, Finance, Baxter Theatre

[WEEK 1] Monday 2 June	Ad hoc (D0) payrun
08h30 - 09h00	Welcome Changing department on staff card Job description and hours of work Organisation chart Introduction to members of HR Admin team	AM (Rm 126)
09h00 - 10h00	Desk/workplace Cloakroom Various entrances/exits Bremner Building Email user name and password SAP user name and password Printers Mail procedures (external tray, Registry tray, collection times, Mail Room) How to operate telephone including voicemail How to operate office photocopier, fax machine Tea/coffee arrangements How to order stationery	AM (Rm 126)
08h30 - 09h00	Welcome Changing department on staff card Job description and hours of work Organisation chart Introduction to members of HR Admin team	GN (Rm 126)
10h00 - 11h00	Overview of HR forms Delivery, tracking and distribution of forms	KH (Rm 121)
13h30 - 16h30	Processing ad hoc forms Introduction to payslip and simulations Introduction to filing procedures	RJ (Rm 126)
Tuesday 3 June	Deadline for faculties and departments to submit forms for monthly payrun
10h30 - 10h45	Welcome to HR Introduction to Dave van Eeden	JdT (Rm 209)
10h45 - 11h00	Introduction to OASYS project	AM (Rm 126)
11h00 - 12h30	OASYS Open day - Master data Leave, Personnel Administration	Cambria
13h30 - 16h30	Processing ad hoc forms (continued)	RJ (Rm 126)
Wednesday 4 June	Ad hoc (D0) payrun
Ongoing	Processing ad hoc forms
Wednesday 4 June	Ad hoc (D0) payrun
09h00 - 10h00	HR Admin invocom	Rm 126
Thursday 5 June
Ongoing	Processing ad hoc forms
11h30 - 12h00	HR Communication session	DvE (Senate Rm)
Friday 6 June
Ongoing	Processing ad hoc forms
09h30 - 10h30	Introduction to the payroll (types of payruns, deadlines, error reports)	GR (Rm 125)

[WEEK 2] Monday 9 June	Ad hoc (D0) payrun
08h30 - 12h30	SAP Foundation Course (required as refresher and as intro to HR)	Kramer S and P Lab, Level 1, Kramer Law Building
12h00 - 16h00	Development workshop	Sports Science Institute
Tuesday 10 June	First monthly payrun
08h30 - 12h30	SAP Foundation Course (continued)	Kramer S and P Lab
13h30 - 16h30	Processing paid-on-claim and multi-payment forms	GN (Rm 126)
Wednesday 11 June	Ad hoc (D0) payrun
13h30 - 16h30	Processing paid-on-claim and multi-payment forms (continued)	GN (Rm 126)
Thursday 12 June
Ongoing	Processing paid-on-claim and multi-payment forms
Friday 13 June
Ongoing	Processing paid-on-claim and multi-payment forms

[WEEK 3] Monday 16 June	Public holiday
Tuesday 17 June	Final monthly payrun
10h00 - 12h00	Processing T1 contract appointments and related letters	NB (Rm 126)
To be advised	Deadline for monthly payrun
Wednesday 18 June	Ad hoc (D0) payrun
13h30 - 16h30	Processing T1 contract appointments (continued)	NB (Rm 126)
Thursday 19 June
08h30 - 10h00	Check D0 run	RJ (Rm 126)
Ongoing	Processing T1 contract appointments
Friday 20 June
Ongoing	Processing T1 contract appointments

[WEEK 4] Monday 23 June	Ad hoc (D0)
13h30 - 16h30	Processing T2 contract appointments and related letters	GM (Rm 126)
Tuesday 24 June
09h00 - 10h00	HR Admin invocom	Rm 126
13h30 - 16h30	Processing T2 contract appointments (continued)	GM (Rm 126)
Wednesday 25 June	Pay Day Ad hoc (D0) payrun
Ongoing	Processing T2 contract appointments
Thursday 26 June
Ongoing	Processing T2 contract appointments
09h00 - 10h00	Interaction with Appointments Office	CS (Rm 123)
Friday 27 June
Ongoing	Processing T2 contract appointments
09h30 - 10h30	Overview of departmental web site and staff manual	KH (Rm 126)

[WEEK 5] Monday 30 June	Ad hoc (D0) payrun
13h30 - 16h30	Processing T3 contract appointments and related letters	NA (Rm 126)
Tuesday 1 July
13h30 - 16h30	Processing T3 contract and permanent appointments (continued)	NA (Rm 126)
Wednesday 2 July		Ad hoc (D0) payrun
Ongoing	Processing T3 contract and permanent appointments
09h00 - 10h00	Medical aid - as it relates to HR Admin	KB (Rm 115)
Thursday 3 July	Deadline for faculties and departments to submit forms for monthly payrun
Ongoing	Processing T3 contract and permanent appointments
09h00 - 10h00	UCT Retirement Fund (UCTRF) - as it relates to HR Admin	RP (Rm 117)
11h30 - 12h00	HR Communication Session	DvE (Senate Rm)
Friday 4 July
Ongoing	Processing T3 contract and permanent appointments
09h00 - 09h30	Loans, leave without pay - as it relates to HR Admin	TR (Rm 122)
09h30 - 10h00	Car scheme - as it relates to HR Admin	CR (Rm 120)
10h00 - 11h00	Bulk processing, including housing rental, housing bonds, garnishee orders, group personal insurance, parking, staff bodies, etc	NV/LS (Rm 126)

[WEEK 6] Monday 7 July	Ad hoc (D0) payrun
13h30 - 15h30	Introduction to UCT's policy regarding leave Processing Leave forms	NB (Rm 126)
15h30 - 16h30	Academic leave	LS (Rm 126)
Tuesday 8 July
11h00 - 12h00	Filing and the Registry	DvS (Rm 139)
Still to be arranged
Introduction to HR Adviser and HR Officer in relevant 'slice'

Page last updated: 24 January 2011